What Does a Wedding Planner Actually do?
Planning a wedding is one of the most exciting — and overwhelming — times in your life. Between juggling vendors, budget tracking, timeline coordination, and design decisions, it can quickly turn into a full-time job. That’s where a wedding planner comes in. But what does a planner actually do — and how do you know if hiring one is worth it?
At Vowhaus Creative, our mission is to guide you through this journey with calm, clarity, and creativity. Below, we’re breaking down what wedding planners really do, the differences between planning packages, and what to look for when hiring the right one for you.
What Does a Wedding Planner Actually Do?
A wedding planner is your behind-the-scenes expert, logistics manager, design partner, and problem solver. While each planner’s approach is slightly different, here’s a glimpse into what we typically handle:
Budget management
Vendor sourcing and quote collection
Contract reviews and timeline creation
Design direction + layout planning
Venue walkthroughs
Communication with all vendors
RSVP tracking (if needed)
Wedding weekend coordination
From the moment you hire us, our job is to reduce stress, save time, and make sure no detail gets overlooked.
What’s the Difference Between Full Planning, Partial, and Day-Of?
Full-Service Planning is for couples who want a trusted partner from start to finish. We handle everything — budget creation, vendor sourcing, design, and timeline management — so you can be fully present and enjoy the process.
Partial Planning is ideal if you’ve already booked some vendors and have a general direction, but need expert help tying it all together. We step in to guide the remaining logistics, vendor communication, and coordination.
Day-Of Coordination is for the hands-on couple who planned it all but want a pro to execute everything seamlessly. We step in 4–6 weeks before your wedding to finalize details and run the show.
Each package is designed to meet you where you are in the process — and ensure your day flows flawlessly.
5 Things to Look for in a Wedding Planner
1. A Planner Who Feels Like the Right Fit — Not Just on Paper
Whether they’re new to the scene or seasoned pros, a great planner feels like someone you can trust. Connection, communication style, and shared vision matter more than years in the industry. Don’t be afraid to go with someone newer who shows passion, organization, and a genuine desire to bring your dream to life.
2. Organization & Process
Planning a wedding is a logistical puzzle — your planner should have a clear roadmap, timelines, and tools to help keep everything on track and stress-free.
3. Design Sensibility
Even if you already have a vision, your planner should understand how to translate your style into a cohesive, elevated event experience — not just match colors and vendors.
4. Vendor Relationships
Strong vendor connections mean better recommendations, smoother collaboration, and sometimes even better pricing or perks.
5. Calm Energy Under Pressure
On your wedding day, your planner should be the calm in the chaos — solving problems before you even know they exist.
Thinking About Hiring a Planner?
Whether you're dreaming of an intimate beach wedding or a bold destination celebration, we’d love to support you. At Vowhaus Creative, we blend logistics with design, intuition with intention — to create events that are personal, effortless, and unforgettable.
Let’s plan something beautiful.
Inquire here, or reach out to us on Instagram and TikTok @vowhauscreative.
