How to Build the Perfect Wedding Day Timeline (Without Stress)
Planning a wedding comes with a lot of moving parts—ceremony, photos, cocktail hour, dinner, dancing, and all the little details in between. One of the most common questions couples ask us is: “How do I make sure everything fits into one day without feeling rushed?”
The answer? A thoughtful, well-structured wedding day timeline.
As planners, we create customized timelines for every couple, but here’s a framework you can use to start shaping your own:
1. Getting Ready (3–4 hours)
Hair and makeup take longer than most couples expect. Plan extra buffer time so you don’t feel rushed.
Your photographer will capture flat lays, details, and candid getting-ready shots during this window.
Pro tip: Aim to be completely ready at least 30 minutes before you need to leave for the ceremony.
2. First Look & Portraits (45–90 minutes)
A first look can be emotional and practical. It allows you to take many portraits before the ceremony so you can enjoy more of cocktail hour.
Pro tip: Even if you skip a first look, build in time for couple’s portraits post-ceremony. Sunset light in LA is golden!
3. Ceremony (20–45 minutes)
Most wedding ceremonies last under an hour, but account for guest seating, music cues, and the processional/recessional.
Pro tip: Double-check with your officiant how long their portion will run so you can build the flow accurately.
4. Cocktail Hour (60 minutes)
This is a favorite part of the evening for many guests! While they mingle, you’ll finish family and bridal party photos.
Pro tip: Have tray-passed apps and a signature drink so guests don’t wait in line at the bar.
5. Dinner & Toasts (90–120 minutes)
Dinner pacing depends on whether you’re serving plated, buffet, or family-style. Weave in toasts to keep energy flowing.
Pro tip: Limit formal toasts to 3–4 people. Anyone else can speak during the rehearsal dinner after-party to avoid dragging out the reception.
6. First Dance, Parent Dances & Formalities (30 minutes)
Once dinner wraps, it’s time for the special dances, cake cutting, and other traditions you’d like to include.
Pro tip: Keep this portion tight so your DJ or band can transition smoothly into the dance floor opening.
7. Dancing & Late-Night Fun (2–3 hours)
This is where the celebration really kicks off! Whether it’s a live band or DJ, guests want to hit the dance floor and let loose.
Pro tip: Surprise elements like a late-night taco cart, glow sticks, or a quick outfit change keep the energy high until the very end.
8. Grand Exit (15 minutes)
End the night with a memorable send-off—sparklers, confetti, getaway car, or something uniquely you.
Pro tip: If your venue has noise or curfew restrictions, plan an official exit before things wind down, then let the after-party continue elsewhere.
Final Thoughts
Your wedding day timeline should feel like a natural flow, not a rigid schedule. The best timelines balance structure with breathing room, so you feel present, not rushed.
At Vowhaus Creative, we build detailed timelines for every wedding, coordinating with vendors and anticipating potential hiccups so you don’t have to. Our timelines are built specifically for you!
Planning a wedding? Let us create a seamless, stress-free timeline that allows you to soak in every moment.
Contact us to start planning your unforgettable day.
