Wedding Vendor Questions Every Couple Should Ask (According to a Planner)
When planning your wedding, your vendors are the heartbeat of your big day. From your photographer to your DJ, each one plays a key role in bringing your vision to life. But with so many options, how do you know who’s the right fit?
At VowHaus Creative, we guide our couples through every step of the process — from selecting vendors to managing the day-of timeline. To help you feel confident in your choices, we’ve put together a planner-approved guide on the most important vendor and logistics questions you should ask before booking.
1. What Questions Should You Ask Before Booking a Wedding Photographer?
Your wedding photos will last long after the day is over, so choosing the right photographer is one of the most important decisions you’ll make. Here are the must-ask questions:
Have you photographed weddings at my venue before? Familiarity helps them anticipate lighting and logistics.
What’s your photography style? (Light and airy, moody, editorial, documentary?) Choose one that aligns with your vision.
How many hours of coverage do you include? Make sure it matches your timeline.
Do you bring a second shooter? More photographers = more moments captured.
How long will it take to receive our gallery? Timelines vary, so set clear expectations.
2. Do You Really Need a Wedding Content Creator?
One of the biggest trends for 2025 weddings is hiring a wedding content creator. Unlike a photographer or videographer, they focus on capturing candid, behind-the-scenes content for Instagram, TikTok, and Reels in real time.
You might want one if:
You love sharing on social media and want instant content to post.
You want casual, in-the-moment clips alongside your professional photos.
You don’t want to wait weeks for polished wedding images.
While not essential, a content creator adds a fun, modern touch — and ensures you get all those raw, emotional, and unfiltered moments.
3. How to Choose Between a DJ and a Live Band
Your music sets the tone for your celebration. The big question: DJ or live band?
Hire a DJ if… you want a wide variety of music, from today’s hits to old-school classics, with seamless transitions and a lower price point.
Hire a band if… you want an energetic, interactive vibe that keeps guests on the dance floor and love the idea of live performances.
***Planner Tip: Some couples do both — a live musician for the ceremony and cocktail hour, and a DJ for the reception.
4. Do You Have to Provide Vendor Meals? A Planner’s Guide
Yes — feeding your vendors is an industry standard. Photographers, planners, DJs, and other vendors work long hours to make your day happen. Here’s what you should know:
Who needs meals? Typically your planner, assistants, DJ/band, photographer, videographer, and content creator.
What kind of meal? A hot meal is preferred. Some venues offer a vendor meal option at a lower price.
Dietary restrictions? Always ask vendors ahead of time if they have allergies or dietary needs.
Providing meals keeps your vendor team energized — which means they’ll serve you better throughout the night.
5. How to Build the Perfect Wedding Day Timeline
Your timeline is the backbone of a stress-free wedding day. While no two weddings are alike, a planner ensures every moment flows seamlessly. Here are key elements to include:
Getting Ready – Hair, makeup, and detail photos.
First Look or Pre-Ceremony Photos – Helps free up time later.
Ceremony – Usually 30–45 minutes.
Cocktail Hour – Gives your team time to flip spaces and capture couple portraits.
Reception Timeline – Grand entrance, dinner, toasts, first dances, cake cutting, and dance floor opening.
Exit Plan – Sparkler exit, after-party, or shuttle schedule.
***Planner Tip: Always add buffer time. A few extra minutes here and there keep things stress-free when the unexpected happens.
Final Thoughts
Your vendors don’t just provide a service — they help create the atmosphere, memories, and experiences you’ll carry for a lifetime. Asking the right questions and working with a planner ensures your day runs smoothly from start to finish.
At VowHaus Creative, we specialize in curating vendor teams that fit your style, budget, and personality. Whether you’re planning a Los Angeles wedding or a destination wedding, we’re here to make sure every detail is handled.
Ready to start planning? Contact VowHaus Creative today for a consultation.
